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Commonly Asked Wedding Questions

z4 Commonly Asked Wedding Questions

 

After 33 years of hosting weddings, we are well prepared to answer all your questions.

Here are a few of the most commonly asked 

How far in advance do we need to book?

As soon as you have decided on a specific date and time, please let us know.  The earlier you let us know, the better the chances are that we will be able to accommodate your request.

Are menu tastings available?

Menu tastings are available for plated menus only.  Menu tasting may be arranged through your wedding planner.  Menu tastings are available in the same season as your wedding due to the seasonal nature of our cuisine. The tasting menu must be requested a minimum of 14 days prior to the date of the event and is subject to Chef availability. Hor d’oeuvres are not available for sampling. Wine and Champagne pairings will be charged per bottle.

When do I need to select my choices for the menu?

The sooner  you decide on choices for the menu the better.  All decisions must be finalized a minimum of 30 days in advance of the function date.

Can my group receive a discount on guest rooms?

Please contact our wedding experts to inquire about the  best deal available.  

How much time is allowed for decorating and setup?

All vendors and decorators may have access to the ceremony circle 60 minutes prior to the start of the ceremony and will have access to the ballroom area 4 hours prior to the start of the wedding reception.

What time do the Wedding Ceremonies take place?

You can select from a morning or afternoon time.  Times must be discusses with the on-site wedding specialist prior to booking the officiant.

What is included in the Ceremony price?

Setup and signing table.

Is there a rehearsal ceremony?

It is recommended that the bride and groom schedule an appointment with the wedding specialist a minimum of one day prior to the wedding date. This will ensure that all the details of the wedding are finalized and property orientation is provided to the couple.  The officiant will not be present prior to the ceremony unless special arrangements have been made directly with them in advance.

When is the “guaranteed guest count” due?

Your “guaranteed guest count” is the amount of people you expect to attend your reception/ceremony.  The “guarantee” is due no later than 30 days prior to the date of your wedding.  Once you have “guaranteed” a specific number, which number cannot be decreased but can still be increased (within reason).  You will be charged for the number that you “guarantee” us.

Am I able to make a room block for my wedding?

Yes, please contact your wedding coordinator for more details.

How many rooms does the resort have? 

Sooke Harbour House has 28 unique guestrooms to choose from.

What is the amount required for a deposit to secure my wedding?

The amount required is 25% of the estimated total of your wedding.  This amount is non-refundable should you cancel your wedding with us.

When is the deposit due? 

The deposit is due 14 days from the date we place a tentative hold on your wedding.  You will receive a group sales agreement by email which you will need to sign and return with your deposit.  If we do not receive your deposit within 14 days of the date sent, we will give you a courtesy call or email.  If we do not hear from you with 48 hours, the reservation will automatically be released without written notice.

When will you provide us with a cost estimate for our wedding and when is payment due?

An estimated for your wedding including all food and beverage costs will be provided to you when you receive your group sales agreement.  The group sales agreement will break down the estimated total into a payment schedule with 100% of the estimated total due 30 days prior to the wedding date.

Are tax and gratuities included in your price?

No.  20% gratuity charge is added to all food and beverage.  GST & PST is applicable to all services.
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